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how many of you are now keeping records of new appliance sales and take backs ?
Also how what format do you keep your records, i.e a book, printable spreadsheet et’c and exactly what information does the record show ?
I was thinking of keeping a small account type book just showing an invoice number of the sale, the date, collection of old appliance ( nothing specific ) and the disposal details or reconditoned .
Is this about right or is that too much information, I would hate a day to come when a suit arrives to ask about such record keeping
Re: WEEE
I have two piles of paperwork.
The first are reciepts with the customers signiture. When I print out a reciept for the new appliance, I print two copies. This reciept has a ‘weee compliance section’. The customer signs one for my first pile.
The ‘weee compliance section’ is just a box that reads….
“I have agreed to have my appliance taken away for recycling” and a space for the signiture. Dor, strictly speaking I think it should say…
“I was offered free appliance take-back”
and
“I accepted/rejected free appliance take-back”
The second pile of paperwork is from my scrapman. It contains, his and my address’, his waste carrier reg. number, date, and number and type of appliances removed.
I think I’m covered if I was adduited?
Re: WEEE
Thanks for that, I was not sure how far to go but that I would think pretty much covers it all:
Re: WEEE
The requirements for a retailer are a little more involved than this
You must provide the buyer with literature that conforms to the following found in section 5 of the directive. And keep records of such information provided for a minimum of four years:-
Information
33. A distributor who supplies new EEE shall make information available to users of EEE in private households on—
(a) the requirement on each member State under Article 2 of the Directive to minimise the disposal of WEEE as unsorted municipal waste and to achieve a high level of collection of WEEE for treatment, recovery and environmentally sound disposal;
(b) the collection and take back systems available to them;
(c) their role in contributing to the reuse, recycling and other forms of recovery of WEEE under these Regulations;
(d) the potential effects on the environment and human health as a result of the presence of hazardous substances in EEE; and
(e) the meaning of the crossed out wheeled bin symbol shown in Schedule 4.The following is a suggested format, printed twice on an A4 landscape. The first does not include the ‘confirmation section’ name address etc. The buyer signs the confirmation that they have received the literature and you then tear off and keep this section as your proof. Note that i have taken the actual wording of the directive where possible and added text to make it readable. As far as i can tell it meets the requirements but would welcome any critical comment.
*********************************************************
The Waste Electrical and Electronic Equipment regulations 2006Under the terms of ‘The Waste Electrical and Electronic Equipment Directive (WEEE) 2006’ each EEU member state is required to minimise the disposal of WEEE as unsorted municipal waste and to achieve a high level of collection for treatment, recovery and environmentally sound disposal.
Due to the large quantities of WEEE that are not at present being reused or recycled it is in all our best interests to ensure that this material is properly disposed of and therefore minimise the potential effects on the environment and human health due to hazardous substances.
Any such materials are now clearly marked with a symbol showing a crossed out wheeled bin (show symbol here) and should not be disposed of as normal household rubbish but made available for recycling or proper disposal.
Take back
As a distributor of new Electrical and Electronic Equipment (EEE)
I am obliged to ensure that WEEE from private households can be returned to me free of charge and on a one-to-one basis provided that any such WEEE:(a) is of equivalent type to, and
(b) has fulfilled the same function as, the supplied new equipment.You therefore have the option of returning WEEE that complies with the above stated conditions to the address shown on your Sales Receipt within a period of 28 days from the date of sale of the new EEE.
I confirm that I have been given a copy of this leaflet and understand my right to return my WEEE to the supplier of my new equipment in accordance with the stated conditions.
Name:-
Address:-Postcode:-
Signature:-
*********************************************************It is worth noting that you are only obliged to offer takeback ie. You do not have to remove the weee yourself but you do have to receive the weee free of charge if the buyer returns it to you……
Take back
31. A distributor who supplies new EEE to a person shall ensure that WEEE from private households can be returned to him free of charge and on a one-to-one basis by that person, provided that any such WEEE—
(a) is of equivalent type to, and
(b) has fulfilled the same function as,
the supplied equipment.If you do remove the weee yourself there is nothing as i understand it that prevents you from making a charge for the transportation to your premesis.
The other thing to bear in mind is that any weee that you receive as takeback can not just be dumped at the local scrappy. It must be returned to a Designated Collection facility (DCF) who must receive it from you ‘free of charge’. They have to keep detailed records of weee returned to them and what happens to it. You also have to keep records of weee that you receive and return to the DCF for a min of four years……
Return
32.—(1) A distributor may return WEEE from private households free of charge to the system that has been set up by an operator of a scheme that has been approved under regulation 41 for the purposes of complying with that operator of a scheme’s obligations in relation to WEEE from private households under regulation 22.
(2) For the purposes of paragraph (1), “system” means a system that an operator of a scheme has set up—
(a) in accordance with regulations 24, 25 and 26; and
(b) under regulation 39.The problem is that lots of areas do not have a DCF at this present time!! So it is probably safer in the short term to get the buyer to sign your paper and then dispose of it themselves at the local civic amenity as this is a legal option for them but not you. Most area’s have a facility where any bulky waste items will be collected by the council for free or a small charge anyway.
Andy 😀
kwatt wrote:I thought you’d gotten there long before now Steve. 😉
K.
Solution to the WEE problem is to stop reading about it :violent:
Steve
Re: WEEE
I am always proactive in trying to run my business and conform as best I can with any legislation etc. Looking at this lot is a nightmare ! and whilst I agree with the sentimate of this you cannot but wonder how many will implement this not to mention cope !
To date we have had no offical notification from any goverment or local authority department and when I called the local council some weeks back they did’nt know what I was talking about ????
How can the goverment expect us to implement this act with such non exisistent communication and fragmented intent.
At the end of the day the likes of Currys, Argos, Comets and the others have minions who can sit all day and look at this lot, as for us most I think are mere engineers trying to earn a decent living and somehow for those of us that sell applianaces even small numbers we have got to get our heads around this cause it will be easier to bash us than the likes of the multiples.
What about the Jewish Rabi who had the taxman call to view his books ?
At the end of the tax year, the Tax Office sent an inspector to audit the books of a synagogue.
While he was checking the books, he turned to the Rabbi and said, “I notice you buy a lot of candles. What do you do with the candle drippings?”
“Good question,” noted the Rabbi. “We save them up and send them to the candle makers, and every now and then they send us a free box of candles.”
“Oh,” replied the auditor, somewhat disappointed that his unusual question had a practical answer.
But on he went, in his obnoxious way: “What about all these biscuit purchases? What do you do with the crumbs?”
“Ah, yes,” replied the Rabbi, realizing that the inspector was trying to trap him with an unanswerable question. “We collect them and send them back to the manufacturers, and every now and then they send a free box of holy biscuits.”
“I see,” replied the auditor, thinking hard about how he could fluster the know-it-all Rabbi.
“Well, Rabbi,” he went on, “What do you do with all the leftover foreskins from the circumcisions you perform?”
“Here, too, we do not waste,” answered the Rabbi. “What we do is save up all the foreskins and send them to the Tax Office, and about once a year they send us a complete dick.”
Makes you think don;t it 😀Re: WEEE
I have spoken to John yesterday regarding collection of appliances to be recycled, that we collected from customers after they have purchased new ones.
It includes some refrigeration and floorcare as it is all electrical wasteand recyclable, now John has said the goverment has changed the rules again and refrigeration is a problem to recycle.
We never used to bother with refrigeration as it was a problem to get rid of and always ask the customer to phone the local council, we only started taking back after checking few weeks ago with John on what we could get collected, as this added to his weight numbers against the ISE. Now we find we are stuck with the refrigeration. (Not blaming John as I know he is commited to the cause)Can we get it simplified in black and white what we can and cant collect, who is going to collect it free of charge on our behalf.
I thought it would be simple keep a few records make a phone call and get it collected now it seems we are being tied up in red tape again.
As if we haven’t got enough to deal with.Steven
Re: WEEE
squadman wrote:To date we have had no offical notification from any goverment or local authority department and when I called the local council some weeks back they did’nt know what I was talking about ????:D
Yep, our local government website has not got a mention of weee at all!!
Don’t despair though, the actual minimum requirements for a retailer are four fairly simple steps.
(1) Takeback – offer takeback (the buyer can return the weee to you free of charge for a set period – not specified – but 28 days recomended).
(2) Return – You have the right to return the weee to a DCF free of charge.
(3) Information – Provide information (as suggested in earlier post) about weee.
(4) Record Keeping – (a) Keep records of information provided (the simplest solution is to keep a signed duplicate of the info that you provide with name, address, date and signature. (b) Keep records of the numbers of weee that you receive from buyers. (c) Keep records of the number of weee that you return to DCF’s. (d) Keep all records for four years from the date the record was made.If you recondition the appliance and resell then it might be worth keeping records that link the weee taken back to the sale info.
If everything (eg. DCF’s) are in place then its fairly simple. Even if you provide a ‘remove the old machine’ service you simply deliver to the local DCF.
Another thing to note is that you only have to keep records of quantities of weee not detailed records of each machine. The regs to not even specify that you need to get proof of delivery to a DCF.
All this stuff is in section 5 of the directive:-
http://www.berr.gov.uk/files/file35992.pdf
A few more things apply from Section 6 (Miscellanious)
Obligation to optimise reuse and recycling of WEEE
37. Any person who collects or transports WEEE in connection with the carrying out of any obligation under regulation 22 or 23 shall ensure that all such WEEE is collected and transported in a way that optimises reuse and recycling of that equipment or of components of that equipment.WEEE from private households that presents a health and safety risk
38. Nothing in these Regulations shall prevent any person from refusing to handle WEEE from private households that presents a health and safety risk to any individual because of contamination.Prohibition on showing the costs of financing the collection, treatment and environmentally sound disposal of WEEE from private households
40.—(1) Subject to paragraph (2), no person shall show a purchaser at the time of sale of new EEE the costs of financing the collection, treatment and environmentally sound disposal of WEEE from private households.Put in a nutshell:-
(1) Don’t damage the weee in transportation
(2) If its unsafe or contaminated you are not obliged to recieve it.
(3) You cannot reveal any cost involved. (If you do it yourself and don’t join an expensive Takeback scheme then the only cost involved with the minimal requirements is the cost of transporting the weee to the DCF).Andy 😀
Rabbi joke – very good
Re: WEEE
andy2 wrote:
(2) Return – You have the right to return the weee to a DCF free of charge.So does this include your ‘Local Civic Amenity’ (i.e. the tip!) which is registered as a DCF? At present ours still charge £25 for any commercial vehicle that drops waste there.
andy2 wrote:(4) Record Keeping – (a) Keep records of information provided (the simplest solution is to keep a signed duplicate of the info that you provide with name, address, date and signature. (b) Keep records of the numbers of weee that you receive from buyers. (c) Keep records of the number of weee that you return to DCF’s. (d) Keep all records for four years from the date the record was made.
I’d assume that you would also need to be a registered carrier of controlled waste and that the ‘Duty of care: waster transfer note WMC1’ would suffice as the records of the WEEE you transported.
Like squadman said, trying to get info out of your local authority is like getting blood from a stone. Nobody can give you a definitive answer.
We did sign up for the Valpak DTS scheme as at least that gives us 3 years grace of being able to just point customers towards the local tip. However being able to remove old appliances, after installing new, is a service we want to keep; so it is important that we make sure we are complying with all the WEEE regs.
Re: WEEE
If the Civic amenity is a registered DCF then they must accept your weee free of charge according to these regs. As i understand it the financing from this point is provided by the producers.
As to the transfer of weee as waste i don’t know, maybe someone else has some info as to what waste catagory white goods fall into.
WEEE – Government guidence notes:- (Chapters 3 & 4)
http://www.berr.gov.uk/files/file41012.pdf
Item 42 in Chapter 4 of these notes states that it is not necessary to record individual transactions with customers. So even the signed copy is not necessary, just a record (sample) of the information that you gave to them.
Interesting article here:-
http://www.letsrecycle.com/materials/wo … story=6571
Andy 😀
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